Risk Management

The Risk Management Office administers the Archdiocese's Insurance Program and works with parishes and schools on various risk management issues including:

• Claims involving auto, liability, property, workers' compensation and other insurance
• Risk management and loss control programs
• Compliance with governmental health, safety and other regulations
• Archdiocesan risk management policies and procedures

The Risk Management Office serves as a day-to-day resource for parishes and schools on all aspects of effective risk management at the local level. 

We are pleased to announce that once again the Archdiocesan Insurance Program will be offering the SAFETY FIRST Grant Program. This program has proven to be very successful and we hope you will take advantage of this opportunity to improve safety at your location.

To encourage safety and loss prevention, the program provides and dollor for dollar match incentive. The Archdiocesan Insurance Program funds the SAFETY FIRST Grant Program. Each parish, mission and school insured under the AIP may apply for a matching grant up to $10,000.

2019 important Update
In an effort to ensure our ability to effectively manage our resources and offer this program, newly revised guidelines for 2019 have been established and are below. Please pay close attention to the changes and contact Diane Woodruff if you have any questions about the guidleine revisions, potential projects or the application process.

2019 Safety First Grant Packet with Fillable Application
Safety First Grant Contract (updated 6/5/19)
Certificate of Liability Insurance & Additionally Insured Endorsement Form
Payment Request Form (added 4/24/19)

ARCHDIOCESAN INSURANCE PROGRAM
     Preface
     Philosophy
     Coverages
    
BUILDING MAINTENANCE CHECKLISTS:
     Airconditioning Pre-Season
     Employee and Volunteer Safety
     Entrances and Exits
     Exterior
     Fire Safety
     General Maintenance 
     Hazardous Chemicals
     Heating Boiler Startup
     Interior
     Kitchen
     Playgrounds, Athletic Fields and Gymnasiums
     Security Inspection
     Stairs and Ramps
     Lighting and Electrical

CONTRACTS, AGREEMENTS FOR SERVICE AND LEASES
     Overview
     Agreement for Services (Parish/School)
     Certificate of Liability Insurance & Additionally Insured Endorsement Form
     CYO Lease Agreement
     General Building Lease
     Ground Lease
     Contract
     Rental Agreement
     Safety First Grant Contract
     Parking Lot Lease

EMERGENCY PREPAREDNESS
     Overview
     Earthquake
     Fire Prevention
     Water Damage and Remediation
     Emergency Procedures Manual
     Red Cross Information

ENVIRONMENTAL & SAFETY TRAINING INFORMATION
     Aerial Lifts Fact Sheet (NEW)
     Asbestos
     Asbestos Fact Sheet
     Asbestos Training
     Bloodborne Pathogen Fact Sheet
     Confined Spaces Fact Sheet
     Fall Protection Fact Sheet
     Flamable Liquids Fact Sheet
     Ground-fault Circuit Interruptors (GFCI) Fact Sheet
     Hazard Communication Fact Sheet
     Heating Oil Tanks (No Longer In Use) DEQ Fact Sheet
     Integrated Pest management (IPM) for Schools
     Lead in Water Fact Sheet
     Lead in Construction Fact Sheet
     Lockout/Tagout Fact Sheet
     Mold Fact Sheet
     Mold Fact Sheet - OSHA
     Motor Vehicle Safety Fact Sheet
     Noise Exposure and Hearing Conservation Fact Sheet
     Oregon OSHA Right to Know Poster
     OSHA 3842 - Working Safely with Scissor Lifts (NEW)
     Personal Protective Equipment Fact Sheet
     Portable Fire Extinguishers Fact Sheet
     Radon
     Respiratory Protection
     Safety Committee and Safety Meetings Fact Sheet
     Safety Data Sheets (SDS) Fact Sheet
     Sit-Stand Computer Workstations Fact Sheet
     Storage of Flammable Materials Fact Sheet
     Storage of Pesticides and Chemicals Fact Sheet
     Workplace Injury - OSHA 300 Log Instructions
     Workplace Injury- Recording and Posting Instructions
     Work Related Incident Reporting

EVENTS (USE OF PROPERTY BY OTHERS)
     Overview
     TULIP Guidelines
     TULIP Form (Fillable)
     Rental Agreement (Fillable)

GUIDELINES FOR LARGE PARISH SPONSORED EVENTS
     Overview (UPDATED)

INSURANCE - WHAT IS REQUIRED FROM OTHERS
     Overview
     General Certificate of Liability (Sample)
     Host Liquor Certificate of Liability (Sample)
     Transport Certificate of Liability (Sample)

REPORTING INCIDENTS AND CLAIMS
     Claim Reporting
            Overview
              Automobile Accident Incident Reporting
            Overview
            Accident Report (Fillable)
            Employee Accident Reporting
            Employee Accident Report (Fillable)
            Guide for Workers Recently Hurt on the Job
            Report of Job Injury or Illness
            Workers Compensation Claims
            General Liability Incident Reporting
            Overview
            General Liability Incident Report (Fillable)
            Property Loss and Damage Reporting
            Property Loss Claim Form (Fillable)
              Student Youth Accidents
            Overview
            Myers, Stevens, Toohey Student/Youth Accident Claim Form
            Myers, Stevens, Toohey Summary of Benefits (Youth Ministry)
            Short-Term (24 Hr) Student/Youth Accident Claim Form
            Student/Youth Accident Report (Fillable)
            Student/Youth Accident Insurance Brochure and Form (Fillable) (NEW)
            Student Accident Report (Fillable)
            Volunteer Accident Reporting
            Excess Volunteer Accident Coverage
            NAHGA Claim Form (Fillable)
            Volunteer Accident Report (Fillable)

STUDENT AND YOUTH SAFETY
     Playground Safety
        Overview
        Public Playground Safety Checklist
        Public Playground Safety Handbook - Publication #325
    
     Student and Youth Travel
        Policy on Travel Involving Minors
        Chartered Services Contract (Fillable)
        Permission Slip (English)
        Permission Slip (Spanish)
        Blanket Transport Certificate (Sample)
        Certificate of Liability Insurance and Additionally Insured Form (SAMPLE)
        Driver Information Form (Fillable) (UPDATED)
        Inbound/Outbound Exchange Student Coverage (Fillable)
        Student/Youth Emergency Info Form - English (Fillable)
        Student/Youth Emergency Info Form - Spanish (Fillable)

     Student and Youth Additional Insurance for Overnight Events
         Standard Short Term Insurance Application Form (NEW)
 
TRANSPORTATION
     Overview
     12-15 Passenger Van Memo
     Driver Information Form (UPDATED)
          Accident Reporting
          Auto Accident Report
          Oregon DMV Traffic Accident Form
          Chartered Transportation
          Blanket Transportation - Certificate of Liability Ins. & Endorsements (SAMPLE)
          Transportation - Certificate of Liability Ins. & Endorsements (SAMPLE)
          Transportation - Professional Services Contract
          Adding or Deleting a Vehicle
            Vehicle Add or Delete Form
          Oregon DMV Bill of Sale Form

VOLUNTEERS
     Overview (UPDATED)
     Volunteer Accident Report
     Volunteer Claim Form (Updated)

WHEN OTHERS REQUEST OUR INSURANCE
     Overview
     Certificate of Insurance Request

RESOURCES
General Information

     12-15 Passenger Van Memo
     AED - Oregon Statutory Rules and Info for Use of Automatic External Defibrilaltors
     DMV Vehicle Bill of Sale
     OLCC Guidelines for Non-Profits and Events with Alcohol
     Oregon OSHA Right to KNow Poster
     Oregon Workers' Compensation Guide

Forms
     Real Property Add and Delete